Alumni: PhAA: Bylaws

Bylaws of the Pharmacy Alumni Association

BYLAWS OF THE BOARD OF DIRECTORS OF THE SCHOOL OF PHARMACY ALUMNI ASSOCIATION

WHEREAS, there exists an organization known as the School of Pharmacy Alumni Association ("Association"); and

WHEREAS, the Association is open for membership to all persons who have been students or faculty of the School of Pharmacy ("School") and all others who are or were associated with the School; and

WHEREAS, the purpose of this Association shall be to provide School of Pharmacy alumni opportunities to serve the School and their professions as well as to enhance alumni relationships with Purdue University and the Purdue Alumni Association ("PAA");

THEREFORE, the Association shall be governed by the Board of Directors ("Board") in accordance with these Bylaws.

ARTICLE I: MEMBERSHIP

Section 1: Alumni Directors.

The Board shall consist of a minimum of twenty (20) and a maximum of thirty (30) Alumni Directors selected from the General Membership of the Association. Reasonable effort shall be made to have representation from each of the departments and interdisciplinary programs that comprise the School of Pharmacy.

Section 2: Selection of Alumni Directors.

Selection of Alumni Directors to the Board shall be made through recommendation of candidates by the Nominating Committee (as defined in Article IV, Section 7) to the Executive Committee (as defined in Article IV, Section 2). The Executive Committee shall select, from these candidates, a slate of potential Alumni Directors as is needed to fill vacancies. The slate of potential Alumni Directors shall be presented to the Board and Alumni Directors elected therefrom by a majority vote of the Board. Election shall occur at a regularly scheduled meeting of the Board. New Alumni Directors shall be presented at the annual spring meeting (as described in Article II, Section 1).

Section 3: Responsibilities.

Alumni Directors are expected to attend Board meetings, serve on at least one committee, and participate in board projects.

Section 4: Terms of Office.

1. The Term of Office for an Alumni Director shall be three (3) years. The Term of Office begins at the start of the Board year (July 1).
2. No member of the Board may serve more than two full terms in succession. Notwithstanding the preceding provision, the following exceptions to the two term limit exist: (1) the President and the Immediate Past President to serve on the Board until a successor becomes Immediate Past President and (2) any person elected to fill an unexpired term, who is then eligible for nomination and election for two succeeding full terms.
3. Any Board member may resign from the Board at any time.
4. Two successive absences from Regularly Scheduled Meetings may be cause for dismissal from the Board. Once removed an individual may be reinstated.
5. If an Alumni Director has served 2 full terms, one (1) year must elapse before the member may be re-elected to the Board.

Section 5: Administration Representation

The Administration of the School of Pharmacy shall be represented on the Board by a Administration Representative. In addition, the Dean of the School of Pharmacy shall be considered a member of the Board ex officio.

Section 6: Student Representative

The Student Body of the School of Pharmacy shall be represented on the Board by a Purdue Pharmacy Student Representative from each professional year, a graduate student and a student from the BSPS program.

ARTICLE II: MEETINGS

Section 1: Biannual Meetings.

The Board shall hold at least two (2) meetings per year, a fall meeting coinciding with Homecoming Week and a spring meeting coinciding with the BoileRx Golf Outing.

Section 2: Additional Meetings

The President shall call additional meetings, either in person or via any mode of communication, as needed. Committee Chairpersons shall call appropriate committee meetings shall be called at other times as needed.

Section 3: Quorum.

A majority of the members of the Board represented in person shall constitute a quorum, but in no event less than one fourth (25%) of the Alumni Directors. An action of a majority of the directors present at a meeting where a quorum has been established shall be a valid action of the Board. A valid action of the Board may also be taken by the Executive Committee under the provision in Article IV Section 2.

Section 4. Voting

Each Alumni Director shall have an equal vote. The Administrative Representative, Student Representative, and Dean shall be non-voting members whose advice and consultation is given due consideration.

ARTICLE III: GOVERNANCE

Section 1: Board Year.

The Board shall operate on a year is beginning on July 1 and ending June 30 of the following year.

Section 2: Officers of the Board.

The Board shall be governed by the Officers consisting of the President, Vice President, Secretary and Immediate Past President.

Section 3: Duties of the Officers of the Board.

1. President. The President shall preside at the meetings of the Board and Executive Committee (as defined in Article IV Section 2), and shall perform all the customary duties of the office. The President shall appoint the members of the Nominating Committee. The President shall also serve on the Board at least one year following the presidency, as the Immediate Past President. The President shall define duties of Committee Chairpersons.
2. Vice President. The Vice President shall preside in the absence of the President and assist the President in the daily management of the Board.
3. Immediate Past President. The President may assign specific tasks to the Immediate Past President as needed to accomplish special projects/programs of the Board.
4. Secretary. The Secretary shall keep or cause to be kept a record of all meetings of the Board and record all votes and the minutes of all. The Secretary shall give, or cause to be given, notice of all meetings of special meetings of the Board, and shall perform such other duties as may be prescribed by the Board or President. The Secretary shall also assist in maintaining the fiscal records and budget as discuss in Article V.

Section 4: Selection.

The Nominating Committee and the Administration Representative shall make recommendations to the Board of candidates to fill the position for each of the Officers. Each of the Officer positions shall be filled by a majority vote of the Board. New Officers shall be elected prior to the start of a new board year (July 1).

Section 5: Terms of Office.

Officers may serve up to two (2) consecutive one (1) year terms per office.

Section 6: Vacancy.

Mid-term vacancies shall be filled by a majority vote of the Board upon recommendation from the Nominating Committee. The newly appointed officer shall complete the term of office of the vacated seat.

ARTICLE IV: COMMITTEES

Section 1. Committees in General

The Board shall further consist of certain committees ("Committees") to assist in the advancement of the Purposes of the Association. Except for the Executive and Nominating Committees as discussed below in Section 2 and Section 7 respectively, the Committees shall consist of volunteer members selected from among the Alumni Directors and approved by a majority of the board. Each Alumni Director shall serve on at least one committee. Committee membership shall be for a one (1) year term. Each Committee shall have a Chairperson and Vice-Chairperson selected by majority vote of the Committee.

Section 2. Executive Committee.

The Executive Committee is comprised of Officers and the Administrative Representative. The Executive Committee shall set the agenda for Board meetings and shall review and recommend items for Board consideration. In the event an issue arises between scheduled Board meetings requiring a decision before the next Board meeting, the Executive Committee is authorized to act on behalf of the Board. When such an action is taken, the Executive Committee shall notify the Board of its action at the first subsequent Board meeting. This authority shall not extend to giving final approval of the annual budget, modifying the Board By-laws, electing officers or Board members.

Section 3. Development Committee

The Development Committee shall assist the School of Pharmacy in achieving its advancement goals and increasing the participating of alumni in annual giving. The Development Committee works with Director of Advancement of the School of Pharmacy.

Section 4. Communications

The Communications Committee shall serve as the sounding board and advisor for Communication initiatives in the School, including website supervision, generation of ideas for reconnecting with alumni, and assisting in increasing the number of alumni involved with the School of Pharmacy.

Section 5. Events

The Events Committee shall serve as the sounding board and advisor for Events in the School as well as serve as hosts for Pharmacy Events on campus and regionally.

Section 6. Young Alumni

The Young Alumni Committee shall focus on establishment of relationships with current students and young alumni of the School. The Young Alumni Committee shall assist in generating ideas for connecting with young alumni, assist in planning ideas for students and to engage in alumni activities.

Section 7. Nominating Committee.

The members of the Nominating Committee shall be appointed by the President, at his or her discretion, for a term of one year. The President shall designate a Chairperson and a Vice-Chairperson. The Administration Representative shall be a non-voting member of the Nominating Committee. The Nominating Committee shall present a slate of Officers and Board members for approval by the Board.

Section 8: Ad Hoc Committees

The President shall have the authority to establish ad-hoc committees to address specific goals or issues as he or she sees fit.

ARTICLE V: FISCAL MATTERS

Section 1: Dues Revenue

General Members of the Association shall pay dues to the Purdue Alumni Association. A portion of dues revenue for each Purdue Alumni Association member, including life members, who are an alumna(us) of the School of Pharmacy shall be credited to the account of the Association. Life members of the Purdue Alumni Association will be allocated dues at the same rate as annual members. The funds are maintained by Purdue Alumni Association and may be withdrawn under the terms of agreement signed annually between the President and Purdue Alumni Association.

Section 2: Fiscal Year

The financial fiscal year coincides with the Board year and begins July 1 and ends June 30.

Section 3: Annual Budget

Annually, the Executive Committee with the Administrative Representative shall prepare a budget to be recommended to the Board for final approval.

Section 4: Dissolution

In the event of the dissolution of the Association, all funds and properties remaining after all creditors have been paid in full shall pass to the Purdue Alumni Association.

ARTICLE VI: ADMINISTRATIVE REPRESENTATIVE

Section 1: Purpose

The Administrative Representative shall serve in an advisory capacity as resource person regarding the School, its philosophy, activities and needs.

Section 2: Duties

The Administrative Director(s) shall serve as an avenue for communication among the School, PAA, and the Association and shall attend all meetings of the latter. As set forth in Article IV Section 2, the Administrative Representative will serve on the Executive Committee with a voice but without a vote.

1. The Administrative Representative shall keep and preserve all minutes, documents, letters and records of all business transactions for the Association.
2. The Administrative Representative shall reproduce and disseminate minutes of meetings and send notices for meetings of the Association.
3. The Administrative Representative shall keep an itemized account of all receipts, deposits and disbursements of the Association, credit all funds to the Association, submit all claims for the Association to the Purdue Alumni Association and submit a financial statement to the Vice President for presentation at each Board meeting and assist the Vice President in preparing an annual statement at the end of the fiscal year.

ARTICLE VII: MISCELLANEOUS PROVISIONS

Section 1: Modification

These Bylaws may be amended by a majority vote of the Board.