Videoconferencing

Conference rooms and videoconference scheduling

  1. In Outlook, right click the desired time period and select “New meeting request”
  2. In the “To:” field, enter the names of the meeting participants, the names of the conference rooms in both West Lafayette and Indianapolis, and the names of the videoconferencing units.  Also invite Mark Sharp, Brandon Butram, and Johne Smith to the videoconference so we know to have someone set up the conference unit in the room for you.  For example, if you plan to schedule a videoconference between RHPH 552B and FTBB, you will need to invite the following:
    • RHPH 552B
    • RHPH Vidcart 2 - SX20 (mobile videoconference unit in RHPH)
    • FTBB Conf4 or FTBB Conf1.
    • Johne Smith - Only invite IT staff if videoconferencing is needed or if you would like assistance with equipment in the room
    • Mark Sharp
    • Brandon Butram
  3. In the subject field, enter the name of the meeting and place the word videoconference somewhere in the subject.  If you plan to use Webex, also place the word Webex somewhere in the subject and provide the Webex meeting information in the notes section. invite phrmwebx@purdue.edu to be an alternate host if scheduling a WebEx with videoconferencing. When scheduling WebEx, and inviting phrmwebx, do not create overlapping meetings, or the second meeting will not start.If you would like the meeting recorded, place the word RECORD at the beginning of the meeting invite.
  4. Make sure the date and time for the videoconference are correct
  5. Set a reminder for 15 minutes prior to the videoconference
  6. Send the meeting invitation

NOTE:  When scheduling RHPH 554 or the FTBB conference rooms, you do not need to schedule a videoconference unit.  You must reserve RHPH HDX8000 if you would like a videoconference from a room in RHPH.  Rooms in Indianapolis may only be reserved by Jan Metzler, Mindy Schultz, Kate Caward, Brooke Furrer, and IT staff

How to schedule WebEx meetings

  1. Follow these instructions to finish setting up your account, and to create Webex meetings https://www.pharmacy.purdue.edu/sites/www.pharmacy.purdue.edu/files/techsupport/webex/webex_creation_instructions.pdf

 

Available Resources in Indianapolis

Photo of FTBB Conf 1

FTBB Conf 1

  • May only be reserved by Jan Metzler, Mindy Schultz, Kate Caward, Brooke Furrer, and IT staff
  • Seats 16 in boardroom configuration
  • Videoconferencing system
  • In room computer
  • PowerPoint clicker / laser pointer
  • Laptop Connections
  • Full wall whiteboard
  • 6 outlet power strip with USB charging ports.
  • Speakerphone

Photo of FTBB Conf 3

FTBB Conf 3

  • May only be reserved by Jan Metzler, Mindy Schultz, Kate Caward, Brooke Furrer, and IT staff
  • Seats 8 in boardroom configuration
  • Videoconferencing system
  • Full wall whiteboard
  • In room PC and web camera (Skype / Skype for Business (Lync) / Google hangouts capable)
  • 6 outlet power strip with USB charging ports.
  • Speakerphone
  • Content must be projected using WebEx

Photo of FTBB Conf 4

FTBB Conf 4

  • May only be reserved by Jan Metzler, Mindy Schultz, Kate Caward, Brooke Furrer, and IT staff
  • Seats 6 in boardroom configuration
  • Videoconferencing system
  • Full wall whiteboard
  • Laptop Connections
  • In room PC and web camera (Skype / Skype for Business (Lync) / Google hangouts capable)
  • 6 outlet power strip with USB charging ports.
  • Speakerphone

Conference Rooms in West Lafayette

Photo of RHPH 554

RHPH 554

  • Must be scheduled through the Dean’s office - email pharmacy-deansoffice@purdue.edu
  • Seats 24
  • Dual 75" flat panel displays
  • Videoconferencing system
  • Computer
  • Connector for laptop
  • Speakerphone integrated into the videoconference unit (4-1491)
  • This room has a videoconference unit and does not require reservation of the mobile conference unit

Photo of RHPH 552B

RHPH 552B

  • May be scheduled by anyone via Exchange (see above)
  • Seats 13
  • Projector or flat panel display
  • HDMI and VGA connector for laptop
  • Speakerphone (6-2288)
  • Videoconferences require reservation of the mobile conference unit

Photo of RHPH G48

RHPH G48

  • May be scheduled by anyone via Exchange (see above)
  • Seats 15
  • Projector
  • Connection for laptop
  • Speakerphone (6-1243)
  • Videoconferences require reservation of the mobile conference unit

Available spaces in the PCC

RHPH 277 A, B, C, D and E

  • Must be scheduled via Exchange/Office 365 (see above).
  • Open to all faculty, staff, and students
  • Meetings limited to 2 hours.
  • A, C, and E seat 6; B and D seat 4.
  • Flat panel display in each room; wireless display with app or HDMI connection
  • Whiteboard in each room
  • No videoconferencing capability.

Photo of RHPH 277FG

RHPH 277 F and G

  • Must be scheduled by submitting this reservation form to pharmacy-deansoffice@purdue.edu.
  • Seats 12 in split configuration or 24 with the divider open.
  • 75" flat panel display for each room.
  • Wireless display with app or HDMI connection
  • Speakerphone
  • When requesting, please indicate whether you will need just one side or both.

Photo of RHPH 377

RHPH 377

  • Must be scheduled through the Dean’s office - email pharmacy-deansoffice@purdue.edu
  • Seats 16 - 10 at the table and 6 along the wall.
  • 75" flat panel display with Air Media capability
  • Speakerphone with WebEx capability (6-1343)
  • This room has its own limited videoconference unit. Please invite IT staff when scheduling videoconferences.

Photo of RHPH 277

RHPH 277 - PCC Atrium


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